Guidance Package on Communication on Process
One of the explicit commitments that a company makes when it participates in the Global Compact is to produce an annual COP. A COP is a communication to stakeholders (consumers, employees, organized labour, shareholders, media, government…) on the progress the company has made in implementing the ten principles in their business activities and, where appropriate, supporting UN goals through partnerships.
就像加入全球契约时承诺的那样，每个企业都有向全球契约提交年度进展报告的义务。年度进展报告是企业同利益相关者（消费者、企业雇员、股东、媒体和政府等）就其经营过程中如何支持联合国目标、如何实施全球契约的 10 项原则的一种沟通渠道。
The COP policy is part of the Global Compact Integrity Measures. As such the purpose of the COP requirement is to ensure and deepen the commitment of Global Compact participants, safeguard the integrity of the initiative and to create a rich repository of corporate practices that serves as a basis for continual performance improvement. For companies, the COP is a tool to exercise leadership, facilitate learning, stimulate dialogue, and promote action.
How to create, share and submit a COP?
Step One: Creating a COP
While there is no single structure for the creation of a COP, a COP must include:
• A statement of continued support for the Global Compact in the opening letter, statement or message from the Chief Executive Officer, Chairman or other senior executive.
• A description of practical actions that participants have taken to implement the Global Compact principles during the previous fiscal year.
• A Measurement of outcomes or expected outcomes using, as much as possible, indicators or metrics such as those developed by the Global Reporting Initiative.
Step Two: Sharing the COP with the Company’s Stakeholders
It is important to note that the COP is not a communication with the United Nations Global Compact Office. Rather it is intended to provide a means for participants to communicate their progress on implementing the ten Global Compact principles directly with their stakeholders. Therefore, ideally, COPs should be integrated into a companies existing communication with stakeholders, such as an annual financial or sustainability report. A stand alone COP should not be created, unless the company has no other vehicle to report on corporate citizenship issues.
Just as important as the medium chosen for conveying the COP, is the method of distributing it to stakeholders. Submission to the Global Compact website is not sufficient and companies should use the established methods where stakeholders would expect to find sustainability information (e.g. websites, direct mailings, employee alerts, open houses) to share their COP.
企业提交年度进展报告不仅仅是为了和联合国全球契约办公室进行沟通，更重要的是企业可以直接和利益相关者交流其在实施全球契约 10 项原则过程中取得的进展。因此，最理想的做法是将年度进展报告融入企业现有的与利益相关者沟通的报告中，比如年度财政报告或可持续发展报告等。我们不鼓励企业编写独立的年度进展报告，除非该企业没有宣传其在企业社会责任方面进展的其他载体。
Step Three: Submitting the COP to the Global Compact Website
In addition to the sharing the COP with stakeholders companies are expected to post an electronic version (and web link if available) of their COP on the Global Compact website. Participants are also expected to briefly describe how COPs are made available to stakeholders.
When is my COP due and what happens if I do not submit a COP?
Initial COP Submission
Company participants are required to submit a first COP within two years from the date of joining the Global Compact. Should a company fail to meet this initial submission deadline, they will be marked as non-communicating in the participant database of the Global Compact website. Further, should a company also miss the second COP deadline after an additional year; the company will be removed from the Global Compact database of active participants and listed as inactive on the Global Compact website.
Subsequent COP submissions
All subsequent COPs are due within one year following the previous COP submission. Should a company fail to meet this submission deadline they will be marked as non-communicating on the Global Compact website. Further, should a company fail to submit a COP within two years of their previous submission, the company will be removed from the Global Compact database of active participants and listed as inactive on the Global Compact website.
A 45-day grace period between when the COP due date and the status change (from active to non-communicating or from non-communicating to inactive) can be granted to those companies that contact the Global Compact Office and provide a reasonable explanation for the delay in communication (i.e. changes to reporting cycles, staffing
and other challenges). The Global Compact Office reserves the right to accept or reject an explanation.
如果企业可以及时向全球契约办公室提供推延提交年度进展报告的合理原因和解释（如提交报告周期的变化，企业内部员工或其他方面的变化等），全球契约可以向企业提供为期 45天的宽限期（即将把企业列入“无沟通或非主动企业”转换的时间从企业应提交年度进展报告截止日期向后推延 45 天）。
Hints and Tips 提示：
1）Choose your Language 语种的选择
A companies COP should be created in the language which is most appropriate for the companies’ stakeholders.
2）Define the Scope 报告内容的界定
• There is no expectation that small companies will be able to provide as much depth and breadth in their COPs as multinational companies.
• There is no expectation that all ten principles will be covered in every COP nor all 10 principles addressed to the same extent.
• There is no need to prepare an independent exhaustive sustainability report to comply with the COP requirements. A simple 2-3 page depiction of progress might prove sufficient depending on the unique operating environment of a
• 我们不要求年度发展报告必须包含全球契约所有的 10 条原则。
• 我们不要求广大企业为了达到全球契约的要求而提交一份独立且内容详尽的可持续发展报告。就公司的实际情况而定，一份 2-3 页的能够充分描述其进展并提供充足证据的报告也是被我们认可的。
3）Make the Connections 建立相关性
• Review the ten principles closely in order to understand the connections that exist between the principles and the companies’ vision / strategy.
• 仔细研读 10 项原则以便准确理解公司自身战略和全球契约 10 项原则之间的内在联
4）Be Specific 报告应具体详实
• Don’t try to cover all ten principles with an overarching statement.
• Move away from generic statements (e.g., “we have a training program for suppliers”) to more specific descriptions (e.g., “we trained 50 suppliers on how to improve their spill response performance”).
• 不要企图为了包含所有的 10 条原则而包罗万象的陈述。
• 不要仅仅做一般的陈述（比如我们为供应商提供了一次培训），应该具体的陈述（如我们为 50 名供应商提供了培训，帮助他们提高某某能力）。